October 2026 Release Notes

User-Specific Category Access (Improvement)

Foundation and Retail Media

Environment: Colateral 3.0

Key benefits:

Organisations can manage user access levels by category, offering several key advantages:

• Teams can assign categories to individual users.

• Users can see inventory limited to their assigned categories.

• Tables can use the same assigned scope, reducing manual filtering.

By restricting access appropriately, administrative overhead is reduced while data security and relevance are improved across teams.

Booking Form Auto-Fill (Improvement)

Retail Media

Environment: Colateral 3.0

Key benefits:

Streamline the booking creation process by automatically populating key fields from your search:

• Categories, products, and target locations are pre-filled from the inventory search that started the booking.

• Users can create a booking without re-entering search details.

• The form keeps the fields needed to complete a booking in one place.

Overall, auto-fill reduces repetitive data entry and speeds up workflow turnaround.

Booking Notifications (Improvement)

Retail Media

Environment: Colateral 3.0

Key benefits:

Stay up to date on changes and updates to your bookings with enhanced notification capabilities:

• Users see the affected item, change type, and update details in a clear three-line notification.

• Users can distinguish read from unread updates and identify which product each notification came from.

• Users can search notifications to find relevant updates.

• Users can review action alerts, changes, and approaching deadlines in the Notifications inbox.

These enhancements improve visibility and timely action across all your booking updates.

Remove a Booking from Activation (Improvement)

Retail Media

Environment: Colateral 3.0

Key benefits:

Gain increased flexibility when managing campaigns with self-service booking options:

• Users can remove a booking from an activation campaign and return it to editing without contacting support.

• Users can correct booking details themselves instead of raising a helpdesk ticket.

This streamlined process minimizes delays and keeps campaign workflows moving forward smoothly.

Approver-Specific User Access (New Feature)

Activation

Environment: Colateral 3.0

Key benefits:

Configure dedicated proofing and approval roles to streamline approval workflows:

• Admins can set up a dedicated user type for proofers and approvers.

• Approvers can focus on proofs assigned to them through a simplified interface and dedicated landing page.

• Users in this role can browse all proofs and access the main Colateral menu.

Overall, tailored approver access reduces confusion and helps speed up sign-offs.

 Customisable Items Table and Filters (Improvement)

Activation

Environment: Colateral 3.0

Key benefits:

Easily tailor the view and filters of your Items table to focus on the information most relevant to your work:

• Users can choose which table headers appear in their Items view.

• Users can narrow the table with updated filters for who briefed an item and its category.

These customisable views help you quickly pinpoint key details and manage campaign items more efficiently.

 Oversized Proof ZIP Upload Validation (Improvement)

Activation

Environment: Colateral 3.0

Key benefits:

Upload validation helps ensure proof files are accepted smoothly during campaign setup:

• Users are prevented from uploading ZIP files over the proof upload size limit.

• The size check helps keep unsupported archives out of the proofing workflow.

This validation avoids processing errors and saves teams time during proof uploading.

 Upload Outcome Activity Trail (Improvement)

Activation

Environment: Colateral 3.0

Key benefits:

Upload outcome activity trail entries provide complete visibility into proof file uploads:

• Users can see activity-trail messages for successful and failed uploads.

• Teams can tell whether a file upload completed or needs attention when reviewing activity.

This clear tracking helps teams resolve upload issues quickly and maintain accurate project records.

Proofing Activity User Identification (Improvement)

Activation 

Environment: Colateral 3.0

Key benefits:

Proofing activity details offer clearer accountability for every update:

• Proofing activity entries show the name of the user associated with each tracked action.

• Teams can trace updates to the right person when reviewing a proof’s history.

This enhanced user identification makes audit trails more transparent and reliable.